Guidelines for submitting AEB proposals (PLEASE READ THE FOLLOWING CAREFULLY):

The Hunter College Auxiliary Enterprise Board (AEB) is an association composed of students, faculty and administrators from which funding is available for college related projects or activities sponsored by students, faculty, staff and departments. The AEB will fund proposals up to $3,500, assuming all criteria are met.

1. A complete application, consisting of proposal & budget forms, must be submitted by e-mail to aebgrants@hunter.cuny.edu no later than Friday, October 5, 2007. The application is available on the Hunter College website.
   
   If there are any questions regarding the application process, please call (212) 772-4460 between 9:00 a.m and 5:00 p.m.
   
2. Applicants must be current Hunter College students, faculty or staff and should complete the attached proposal and clearly explain the activity. The proposal must include a line-by-line breakdown of project costs. Projects funded by the AEB must benefit the college community. Please note that upon receiving an allocation a revised itemized budget reflecting your award must be submitted to the College Association Office (214 TH).
   
3. The proposal must include the names of the members of the Hunter College community who have agreed to participate in the activity, and the name of the individual responsible for the project.
   
4. All proposals will be accepted by e-mail to aebgrants@hunter.cuny.edu, no later than Friday, October 5, 2007.   Late proposals will not be accepted. It is important to make sure that your application is complete and clear regarding your proposal and its intent. Also be sure to indicate how your project/activity will benefit the Hunter College community.
   
5. The following are some examples for which the AEB will allocate funds: extracurricular educational programs, cultural and social activities, student government, assistance to charted organizations, recreational and athletic programs, and enhancements of the College and University environment. The AEB does not typically fund refreshments, travel, or equipment that does not have a designated storage space.
   
6. Any activity that involves the use of college halls must comply with the requirements governing the use of those halls (i.e., Assembly Hall, Playhouse, lounge and lecture halls). Additionally, all monies collected or generated from the sale of tickets or contributions to an activity funded by the AEB must be completely accounted for through immediate deposit with the college Business Office. Funds are not to be retained by the organization sponsoring the program. With the approval of the AEB, profits may be credited to the sponsoring organization or department.
   
7. Any audio/visual equipment purchased or leased with funding from the AEB is purchased for and must be returned to the audio visual department in the North building. Additionally, any equipment costing more than $250 must have the appropriate number of bids and comply with state purchasing guidelines. For more information regarding the bid process, please contact the College Association Office.