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Filer share management

Workgroup management and other access control topics specific to Filer

Managing the workgroup associated with the Filer Share: Workgroup Organizer

 See Workgroup Organizer documentation for more details.

Each Filer share has a workgroup associated with it, managed by one or more staffers via Workgroup Organizer.  Staffers are the only people who can add, remove, or otherwise manage workgroups.  However, a staffer does not necessarily have access to the files within a Filer share, unless that staffer also has an "AuthRole," described below. 

AuthRoles allow users to access the Filer share

Within each workgroup, there are two "AuthRoles" that allow access to the files in the Filer share:

  • power users: by default, power users can access the files in the Filer share with full permissions, including the ability to write files and change permissions
  • users: users can access the Filer share read-only; by default, users do not have write access to the Filer share

If you are a member of a Workgroup, you can login to Workgroup Organizer to see your workgroup memberships, your AuthRoles (if any), and the names of staffers for your workgroups.  This is described at Viewing Memberships within the Workgroup Organizer documentation.

Using Workgroup Organizer to find the address of a Filer share

If you login to Workgroup Organizer, you can see the connection information for a workgroup's Filer share. This is also useful if you accidentally delete the shortcut that takes you to your Filer share.  This is accomplished by looking at the Detail View for a workgroup, described at My Dashboard within the Workgroup Organizer documentation.

Managing permissions within a Filer share

File and folder permissions within a Filer share can be modified just like standard Windows file permissions. For most Filer shares, a power user for the workgroup will be responsible for modifying permissions; other users will not have the ability to modify permissions unless a power user gives them permissions to do so.

Microsoft provides short step-by-step instructions for modifying Windows file permissions within this KB article: http://support.microsoft.com/kb/324067#3

One important note: you must disable "Simple File Sharing" in order to modify Windows file permissions. Microsoft describes this process in detail at http://support.microsoft.com/kb/307874 .

Note: ICIT recommends that filer share permissions be kept as simple as possible. In particular it will be very hard to manage nested folders with different permissions levels. If necessary, seek consultation with the ICIT Systems group for very complex Filer share needs.

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