Skip to content. | Skip to navigation

Masterlinks
You are here: Home IT - (Instructional Computing and Information Technology) it-services Workgroup Organizer

CUNYfirst Information and Support?

Need training?

Need help?

All the IT Services

 

Workgroup Organizer

The Workgroup Organizer web application allows users to view (and possibly manage) internal Hunter workgroups they belong to.

Before using Workgroup Organizer, you may need to register your NetID with NetID Central (if you have never done so).

Workgroup Organizer can be found at: https://icit.hunter.cuny.edu/wgorg/

Signing In

You must register your NetID with NetID Central before you may sign-in to Workgroup Organizer.  In addition, you must belong to at least one workgroup or your sign-in attempt will fail.

You will use your Hunter NetID and password to sign-in.  If you do not know your Hunter NetID or password visit NetID Central where you can retrieve this infomation.

After sign-in, you will be taken to your Dashboard, which lists all of the workgroups you currently belong to.

Requesting a workgroup before authentication (from the sign in page)

You may request a workgroup even without signing in.  You will be asked to provide:

  • Name - This is how your workgroup will be indicated within Workgroup Organizer.
  • Identifier - This is the base identifier used for naming both the workgroup's AuthRole and assigned services.
  • Description - This text explains the use case being addressed by this workgroup or augments the workgroup's name in defining the workgroup.
  • Initial Staffer - This person (entered using their NetID) will become the first member of the workgroup and will receive the all notifications during the workgroup creation process.

Although anyone may request a workgroup, if you are not in charge of the organization the workgroup is being requested for, we will need to contact them for confirmation.

Requesting a workgroup (after sign in)

When requesting a workgroup after you have signed-in, you will not be asked for an initial staffer.  You will automatically be assigned as the initial managing member.

My Dashboard

The My Dashboard page displays a list of the workgroups you belong to.  You may have actions you can perform on each workgroup and see both the AuthRoles (divisions of privileges) and the services the workgroup is configured to have.

The Detail View

While taking up more space per workgroup, the detail view is the only place to see a workgroup's AuthRoles and Services.

'Detail view' of a workgroup

  1. The workgroup's name and description
  2. Action which can be performed on this workgroup
  3. The workgroup's normal and privileged subgrouping labels
  4. Services provided to this workgroup

The list of services provided to a workgroup are at the bottom of the workgroup's entry.  Each service can be expanded by clicking on it to display

 

The List View

 

As seen below, the list view only displays a workgroup's title and any actions available on it.

 

Viewing Memberships

This page will provide a complete list of all members of the workgroup.  Every Staffer (members who can manage a group's memberships in Workgroup Organizer) is indicated so you may determine who is managing the workgroup.  Also, the users that have been assigned into the Power User AuthRole will be indicated separately.

 

Managing memberships (Staffer only)

A user with the Staffer role in a workgroup may add and remove members from a workgroup, grant and remove the Power User AuthRole, as well as adjust which memberships have the Staffer role.

Adding

At the top of the workgroup management page are two sections for adding new members.  You can search by fullname on the left or by NetID on the right.

If an exact match is found when searching, the found member will immediately appear near the top of the membership list.  Should the search find multiple matches, then you will be presented with a new page showing the matches, which allows you to select any number of the found users for addition.

Removing

To remove a member from the membership list, click the link at the far right of their entry titled, "remove from group."  If the member was newly added (unfinalized), the entry for them will be completely removed from the list.  For previously finalized members, removal will need to be confirmed and their entry will be listed with a "removed" indicator.

Promoting/Demoting

You can promote anyone to be a staffer, like yourself, and they will have the ability to manage memberships in Workgroup Organizer.  Click the "promote" link in the user's entry to make them a staffer.   When promoting, the Power User AuthRole will also be granted by default.

For users who are already staffers, you can demote them which will remove the staffer role.  Click the "demote" link in the user's entry to remove their staffer ability.  Unlike promoting users, the "demote" link will not affect whether a user has the Power User AuthRole.

Setting Power User AuthRole

The AuthRoles available are:

  • User (normal membership)
  • Power User (privileged membership)

The AuthRoles have no effect to usage of Workgroup Organizer.  They divide the workgroup into two distinct subgroups for the different levels of privilege in a service (such as Filer).

Just click the applicable "set as power user" or "set as normal user" link to change a person's AuthRole.

Limitations

  • You will not be able to remove yourself. 
  • There must always be at least one staffer in a workgroup.
  • Removing a user that has a modification (like promoted or demoted) will discard that modification.  If you should undo the removal, the modification will also be gone.

Finalizing

All changes on the membership management page will need to be finalized for the changes to be put into effect.  The changes are always the entries with a colored label indicating added, removed, and modified.

At the bottom of the membership management page is a link to confirm the changes where you will be able to review what the final membership list will look like, before it is made live.

If the changes you have made are no longer desired, there is also a link to undo the changes, which discards any of the modifications made since the last finalized membership list was put into effect.

 

Document Actions
IT - (Instructional Computing and Information Technology) website feedback:
Hunter College 695 Park Avenue NY, NY 10065 212.772.4000
212-772-5799 | email us
HUNTER COLLEGE
695 Park Ave
NY, NY 10065
212.772.4000