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Fundraising

Regular events and fundraising procedures has been suspended. Effective immediately all student groups must follow the new policies and procedures for all online events, fundraising campaigns and activities.

FOR NEW PROCEDURES CLICK HERE

 

FUNDRAISING PROCEDURE FOR STUDENT CLUB 

All fundraising and income producing events and tabling must be approved by the Office of Student Activities (OSA). Student groups must be chartered, receive budget approval and have an account number in order to fundraise. Please visit or contact the College Association office (203TH; 212-772-4510) to confirm budget approval and account number. You must follow proper procedure in order to spend or disperse funds generated as a result of events or tabling. A student group is only permitted to fundraise for itself or an approved non-profit organization.

Please Note: Clubs may not accept payment in the form of Venmo, Square Cash, Dowlla, Paypal, Google wallet/pay, Apple pay, etc.

If any clubs is in found of violation of the aforementioned policy your fundraising privleges will be suspended. An investigation will be launched into your fundraising practices which may result in suspension and/or disciplinary actions. 

1. Only a student organization president or treasurer may submit a request to fundraise. Inform the OSA of your intent to fundraise and indicate if the funds will be used for your club or a non-profit organization (non-profit fundraising requires additional paperwork; please read below). If your group will be fundraising during a tabling session, you must submit a Tabling Request form.  You will receive an email approving or denying your request. If your organization will be fundraising during an event, you must receive event approval by OSA.

2. When you have received confirmation of tabling or event approval, the president or treasurer of your club must complete a Financial Reconciliation Form in the OSA (202TH) before your tabling or event. NO EXCEPTIONS.

3. After fundraising, deposit money into the Bursar's Office (238 North) into your club account.  You may not reimburse, disperse or deposit funds into an outside account.  Clubs are not permitted to have an outside bank account. 

4.Take the receipt from the Bursar's Office along with the Financial Reconciliation Form to the College Association (CA) Office (Room 203TH). (The CA Office will assist you with the reconciliation if necessary).

5. Complete an Income Earned form and submit it to the CA office for approval. The form must be typed and printed. Please check the CA website for deadlines and meeting dates.

Please contact us at 212-772-4908 if you have questions regarding fundraising procedures.  If funds are NOT properly reconciled your club may be subject to sanctions and will NOT be able to spend or disburse funds.

STUDENT FUNDRAISERS FOR NON-HUNTER ORGANIZATIONS

Please note the policy and procedure regarding student fundraisers, consistent with Article XVI of CUNY Bylaws.

Student activity fees can only be used for activities that directly benefit those students enrolled at Hunter College. Consequently, money collected from the student activity fee cannot ordinarily be allocated or otherwise diverted to support or assist any outside organization, charity, etc.
However, chartered student groups who want to raise funds on behalf of a legal non-profit tax-exempt organization will be permitted to do so in accordance with the procedure outlined below. It is understood, however, that the only money, which may be forwarded to an outside organization is the profit from the fundraiser. Therefore, all expenses associated with an event must be paid from the proceeds of that event and not from the organization's allocation. The only exception to this would be if the fundraiser is financially unsuccessful and the expenses are greater than the proceeds. Then, of course, the student organization would be responsible to pay all outstanding bills associated with the event.

PROCEDURE:

1. A written agreement between the Hunter College sponsoring student organization and the outside organization must be submitted to Teneia Wooten (before you fundraise) and then approved by the College Association. This agreement must:

a) be written on the official letterhead of the outside organization. Affixed to this letter should be proof of the organizations non-profit, tax-exempt status. 

b) be signed by the president and treasurer of the Hunter College sponsoring group. 

c) be signed by an official representative of the organization which will be receiving the funds. This individual's title must be indicated. 

d) indicate the amount or percent  of  profit that the sponsoring group expects to turn over to the outside organization. Indicate if all of the profit is expected to be turned over. 

e) indicate if the outside organization is expected to pay any costs such as advertising, security, etc. towards the fundraising activity. 

f) indicate that the agreement is subject to the approval of the Hunter College Association. 

g) the purpose of the outside organization must be indicated on their letterhead or in an accompanying letter. 

Example of Agreement Letter and 501c3

2. The president or treasurer of the sponsoring group must present this signed agreement to the Hunter Office of Student Activities Room (TH202) for review and conformance with  CUNY Bylaw Section 16.2.

3. The president or treasurer of the sponsoring group must meet with Ms. Latysha Mckenzie (202TH) to complete a Financial Reconciliation Form (Refer to step 2 in "Fundraising Procedures for Student Clubs"). The accounting for this event will be handled like all other student events regarding the reservation procedure and financial reconciliation. 

4. After steps 1-3 and the above-mentioned fundraising procedures have been completed, the Hunter College sponsoring group may begin their fundraising efforts. 

IT SHOULD BE NOTED THAT THE BUSINESS OFFICE WILL NOT RELEASE ANY FUNDS TO AN OUTSIDE ORGANIZATION UNLESS THE AFOREMENTIONED PROCEDURE HAS BEEN FOLLOWED.

 

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Office of Student Activities website feedback:
Thomas Hunter Rm 202
(212) 772-4908 | email us
HUNTER COLLEGE
695 Park Ave
NY, NY 10065
212.772.4000