Procedures for Reporting Academic Integrity Violations
To initiate the procedure for addressing an allegation of academic dishonesty, faculty members must complete the online Academic Integrity Form indicating the recommended academic sanction, which involves a grade penalty (i.e., a reduced grade). Disciplinary sanctions may only be pursued by the Dean of Students if the case merits them.
I. Procedure for Academic Sanctions
A. When the faculty member suspects academic dishonesty and wants an academic sanction, the professor should first confer with the student. If the student admits to the violation, the instructor should inform the student of the grade penalty and report the action taken on the online Academic Integrity Form and upload all supporting documentation [pdf]. The faculty should sign the online form and submit it within 30 days of discovery of the academic dishonesty. The Office of Student Conduct will contact the student once we receive a completed online form. Faculty members must submit the online form within 30 days of discovery of the academic dishonesty.
B. If the student admits to academic dishonesty but believes the grade penalty is too severe, the instructor should select the appropriate option on the online Academic Integrity Form, upload supporting documentation and submit it online. The Dean of Students shall submit a placeholder grade of "PEN" if occurrence is during the middle of the semester. The instructor shall submit a place holder grade of "UI" if occurrence is towards the end of the semester and will submit the final grade at the end of the semester. At that point, the student may contest the grade sanction by appealing the course grade through the College's grade appeal procedure. Once the student has admitted the violation, s/he may contest only the severity of the grade sanction, not the dishonesty allegation itself. If the student appeals the grade, the Departmental and Senate Grade Appeals Committees should send copies of their findings to the Hunter College Academic Integrity Official.
C. If the student denies the allegation of academic dishonesty, the faculty member will report that this is the student's position on the online Academic Integrity Form. The matter will first be reviewed by the Academic Integrity Official who will conduct a fact finding investigation and attempt to resolve the matter. If the matter cannot be resolved then Mediation will be proposed between both parties with a third party member. If the case is not resolved through Mediation then it will be moved to an official hearing before the Faculty-Student Disciplinary Committee who will render judgment upon conclusion of the hearing. The student has the right to appeal the Committee's judgment by appealing with the President's Office.
D. Students who either admit to an act of academic dishonesty or are found to have committed one by the Academic Integrity Official will receive a letter from Hunter College's Academic Integrity Official notifying them that this matter has been reported to the Dean of Students Office. When an academic integrity accusation is resolved by the Faculty-Student Disciplinary Committee, the student and faculty member will be notified of the findings.
II. Procedure for Disciplinary Sanctions
A. The Dean of Students has the right to pursue disciplinary sanctions against any student should the case deem appropriate, which includes substantial violations, if the student has prior violations, or when academic sanctions were not executed because the student withdrew from the course.
III. Faculty-Student Disciplinary Committee
The purpose of the Faculty-Student Disciplinary Committee is to review evidence when an academic sanction is being sought and when the allegations of academic dishonesty are still in dispute after meetings with the Academic Integrity Official and Mediator have occurred. The Committee will proceed in the following manner:
1. If the charge of academic dishonesty is denied by the student, the faculty member will advise the student that the matter has been referred to the Hunter College Academic Integrity Official, who will initiate the fact-finding process.
2. A panel of three Faculty-Student Disciplinary Committee members will be selected and convened by Hunter College Academic Integrity Official to review the evidence for each case.
3. The faculty member and student will be invited to present their case at a formal hearing, which will be conducted within 30 days of receipt of the online Academic Integrity Form.
4. The committee will deliberate in closed session (i.e., with neither student nor instructor present) and submit its findings, in writing, to the Hunter College Academic Integrity Official, who will then notify the faculty member and student. Although faculty members reserve the right to submit grades whenever they deem appropriate, they are encouraged not to submit grades for the disputed work or a final course grade until they have been notified of the committee's findings. Students may appeal the final course grade through the College's grade appeal process.
The Faculty-Student Disciplinary Committee will be appointed by the College President. Each year the President will nominate six faculty and six students to serve on this committee.
Each Faculty-Student Disciplinary Committee shall consist of two faculty members, two student members, and a chairperson, who shall be a faculty member. A quorum shall consist of the chair and any two members, one of whom must be a student. A panel of three, consisting of two faculty members and one student selected from the twelve committee members, will be convened by the Hunter College Academic Integrity Official for each hearing. Faculty members and graduate students affiliated with the department, and undergraduate students majoring in the department's programs, will not be selected to serve on that particular panel.
IV. Clarification of the Process
All questions regarding these procedures or the College's disciplinary process should be referred to the Office of Student Conduct in the Office of the Vice President for Student Affairs and Dean of Students (Room 1103, East Building, phone 212.772.4534 or 212.396.6484, or email firstname.lastname@example.org).