The Office of Student Activities (OSA) provides the following services for Hunter College clubs and organizations:

Tabling Requests
One Card Access Requests/Work Requests
Club/Organization Event and Trip Planning
Funds for Events
Advertising Club/Organization Events
Office of Student Activities Reservation Form & Rules

Tabling Requests

Tables in the North and West Building 3rd Floor Lobbies are available for informational sessions, event promotion, fund raising, etc.

Clubs/Organizations are limited to 15 tabling events per semester.  Clubs/Organizations in the process of chartering are limited to 2 tabling events. Ineligible clubs may not use tabling events to fund raise. Student clubs and organizations must complete financial reconciliation for fundraisers prior to the tabling session or event.  Contact Latysha Mckenzie at lmckenz@hunter.cuny.edu or (212) 772-4908 for information. Please allow at least one week for tabling request processing and confirmation. For more information regarding tabling, please contact Latysha Mckenzie at lmckenz@hunter.cuny.edu or (212) 772-4908.

For additional information and to reserve a table go to: Tabling Reservations

View the tabling schedule here!

Table Map
Counter
Table 1
Table 2
Table 3
Table 4
Table 5
Table 6
Table 7
Table 8
Table 9
Table 10

One Card Access and Work Requests

Designated officers of currently chartered clubs that have been assigned club space may submit One Card access requests. To request One Card access, go to
One Card Access

Go to One Card information if your card is lost or stolen.

If the club/organization is not eligible, only the currently elected president may request One Card access or submit work requests. The president must upload the election meeting minutes indicating that he/she was elected to office on Symplicity.  For more information, please contact Ms. McKenzie at lmckenz@hunter.cuny.edu or (212) 772-4908.

Please note: The following work request form is for club rooms located in the Thomas Hunter building and student organization-sponsored events.  Organizations with offices in other buildings and departments should contact a department administrator. Faculty and Staff should visit the HFM&P websitehttp://www.hunter.cuny.edu/facilities to submit work requests.

[top]Click here to submit a work request

Club/Organization Event and Trip Planning

All event forms must be completed and signed, with accompanying documentation before the Office of Student Activities will approve the event or trip. 

Student Event Information Form – form must be completed and signed by:

• president or treasurer
• Public Safety
• student government or media board

Event forms for off campus events do not require a signature by Public Safety.

Flyer – all event forms must be accompanied by a flyer. The flyer must include the club/organization name, location, date, cost (if free please indicate) and stamp by student government or media board.

Reservation form – all on campus events must include a completed space reservation form or confirmation, indicating your club/organization has permission to use the space. Please note: if you are having an event in your space, you must complete an event form. A space reservation form is not necessary in this case.

Beer and Wine – Please see the Officers' Handbook or contact the Office of Student Activities (212-772-4908) regarding temporary beer and wine permits.  Failure to comply with College, City and State guidelines regarding alcohol consumption may result in disciplinary action.

Off Campus Events - If your club/organization is sponsoring an event at an off-campus venue, you must provide the Office of Student Activities with the following BEFORE you enter into any contractual agreement and before the event can be approved:

• A copy of the facilities certificate of occupancy.

•  A letter from those in charge of the facility or the NYC Fire Department indicating that the facility is in full compliance with all fire codes.

• If alcoholic beverages are to be served, a copy of the facilities liquor license must be submitted. If the facility does not have a license, a New York State temporary wine and beer permit needs to be  obtained and a copy provided.

• A letter from those in charge of the facility which describes, in detail, the security they will provide for your function.

• Proof of liability insurance of at least $5,000,000

• A Hunter College Student Event Information Form signed by the respective student government.

• A draft of a flyer publicizing this event must be attached.
• All contacts, including the names of both parties, must be submitted. The Hunter contract must be used and can be obtained in the College Association Office, 214TH

Please see the Officers' Handbook.pdf for more detailed information.

Off Campus Trips-If traveling as a group to an event or establishment off campus, please note: CUNY has established guidelines for domestic travel. See the Officers' Handbook or visit the OSA (C001 North) for more details. [top]

Funds for Events

The OSA has a limited amount of funds available to offset the costs of student organization events. Your organization must have an approved budget and OSA must approve the event before you can apply for these funds. Please visit the OSA (C001 North) for more information. The Office of Student Activities Co-Sponsorship Form must be submitted one month prior to the date of the event.

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Advertising Club/Organization Events

To advertise undergraduate events using the bins on the 3^rd floor of the North Building place flyers in your assigned bin.

Requirements: Must be a chartered undergraduate club or organization. The Undergraduate Student Government must stamp the flyer. Flyering is limited to your assigned bin.

To advertise events on the Sony Signage monitors throughout the College, please visit:http://www.hunter.cuny.edu/studentservices/sa/resources

Requirements: Must be a chartered club, organization or publication. OSA must approve the event.

To advertise in the OSA, leave 15-20 copies of your flyer in (C001 North). The flyer will be available in our office and during our tabling events.

Requirements: Must be a chartered club, organization or publication. OSA must approve the event.

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The Office of Student Activities Reservation Form & Rules

To assist your club or organization in the scheduling of space for your events and meetings, the Office of Student Activities is pleased to offer the OSA conference room (C001 North) for up to 20 persons.

Please note that the Office of Student Activities shall endeavor to work on your request space within two working days of submission. We will contact you via email concerning the availability of your request. It is your responsibility however, to contact the Office of Student Activities at student.activities@hunter.cuny.edu. if you do not receive notification after two working days regarding the status of your request.

Events held in the Office of Student Activities need to be approved by Amani Reece, the Coordinator of the Office of Student Activities, and by Teneia Wooten, the Assistant Director of the Office of Student Activities.

To request the Conference Room, please visit, http://ww3.hunter.cuny.edu/sa/view.php?id=4

Note: The Office of Student Activities cannot confirm the availability of space until this form is submitted.

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