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Understanding your payroll check (state only)


The Payroll Office is available to answer any questions you may have. The Payroll office is located in the East Building, Room 1501.

Adjunct Employee Management System

Delay of Payment

A payment will be delayed if:

  • No appointment card is received.
  • No timesheet is received.

Annual/Sick Leave

Student Aides do not accumulate sick or annual leave.

Hourly Personnel– Must work 500 hours before they can use annual and sick leave. Annual leave must be used prior to the ending of the fiscal year 6/30.

    • Annual Leave : For every 15 hours worked, one hour of annual leave is earned (15 hrs worked=1 hr. A/L)
  • At the beginning of the employee’s 5 th year, for every 11 hours worked, one hour of annual leave is earned (11 hrs worked = 1hr. A/L
    • Sick Leave: For every 20 hours worked, one hour of sick leave is earned (20 hrs. worked=1 hr. S/L)
  • Using Annual/Sick Leave
    • After meeting the 500-hour requirement, all annual leave must be used prior to the end of the fiscal year (6/30). The Supervisor and the Hourly Employee should work out a vacation schedule to exhaust all annual leave prior to this deadline. Annual leave does not carry over to the new fiscal year (7/1).
    • After meeting the 500-hour requirement, all unused sick leave will be carried over to the new fiscal year (7/1).
    • - After working 500 hours in 3 consecutive years it is not necessary to meet the 500-hour requirement. Annual and sick leave can be used as soon as it is earned

Rate Increases

Rate increases are requested by the department, and need the Chair/Director’s approval, the respective Vice President’s approval and the approval of Human Resources.

Social Security and Medicare Tax Status

All College Assistants who wish to be exempt from Social Security and Medicare must meet the following criteria:

  • Must be at least a half time student anywhere in CUNY
  • Must bring a Bursar’s Receipt to the Payroll Department in Room 1501E


DIRECT DEPOSIT                                                                                     top

Hunter College participates in the Direct Deposit Program offered by the Office of the State Comptroller Direct deposit offers you a safer faster and easier way to receive your pay. Your paycheck is electronically deposited into an account(s) of your choice. There is no need to wait for a check to clear, and your salary is therefore available to you in advance of a check mailed to your bank by the College or picked up from Check Distribution on payday.

Employees must meet minimal requirements to receive Direct Deposit. For further information, or to pick up a Direct Deposit form, visit the Payroll Office, located in Room 1501 East, or call the Payroll Office at 772-4395.

The Direct Deposit form may be downloaded here: Direct Deposit Form

If you are currently on Direct Deposit in one position and are being paid in an additional title, and your banking information is the same, complete a Direct Deposit Amendment form. The Direct Deposit Amendment form may be downloaded here: Direct Deposit Amendment

For frequently asked questions about direct deposit click on This link will direct you to a page on the New York State Office of the Comptroller's web site.



TAX WITHHOLDING                                                                                  top


Federal and State deduction forms may be obtained in the Payroll Office. You may also download them here:


COLLEGE SAVING PROGRAM                                                                  top


College Savings Program Direct Plan provides New York families with a tax-advantaged way to save for college, and allows City employees to save for college through easy payroll deductions.

Here are some of the highlights of the College Savings Program:

  • Low initial investment amounts
  • Low fees
  • Federal income tax advantages
  • Additional advantages for New York State taxpayers
  • Unlimited account access
  • Broad eligibility
  • Higher contribution limits
  • Gift tax advantages

For further information about this program you can visit or contact the Benefits Office at 772-4512.



PSC/CUNY FEDERAL CREDIT UNION                                                         top


The PSC/CUNY Federal Credit Union offers instructional staff members a wide range of banking services. A not-for-profit organization owned entirely by its members, it provides the following advantages:

  • High Interest on Savings
  • Payroll Deduction
  • CDs and IRA Accounts at favorable rates.
  • Loans
  • Insurance
  • Share Drafts (Checking)
  • Automatic Teller Machine (ATM) Cards
  • Automated Clearing House
  • VISA
  • Home Banking
  • On Line Bill-Payer Services

For more information about becoming a member call 1-212- 354 -2238 or visit the website at



MUNICIPAL CREDIT UNION (MCU)                                                            top


MCU is a full-service financial institution that offers City employees and Federal or State employees who works in one of the five boroughs,a range of financial services, such as:

  • Checking and savings accounts
  • Visa cards
  • Mortgages
  • Loans
  • ATM access
  • Money market accounts
  • Individual retirement accounts

For information about becoming a member call 1- 212- 238 -3300 or visit the website at



The Earned Income Tax Credit in New York City                                 top

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