Documentation Guidelines

The evaluation should:

• Be conducted by a qualified professional whose background includes training and relevant experience in the full range of psychiatric disorders.
• Be within the past three years and be updated as required.
• Include a summary of relevant historical information including initial onset, diagnosis, medication and indication of ADD/ADHD throughout adolescence or adulthood.
• Identify functional limitations in the educational setting.
• Include rationale for specific recommendations or accommodations.

The evaluation should:

• Be submitted on letterhead (or a standardized medical documentation form provided by the college) by a qualified health professional.
• Have been obtained in the past six months. In case of changes, new documentation needs to be submitted.
• Identify medication, if any, and include information describing the possible impact of the medication upon academic performance.
• Identify functional limitations in the academic environment and recommendations for accommodations and/or assistive technology.

The documentation should:

• Include a diagnosis based on an audiological evaluation conducted by a qualified professional.
• Provide a description of functional limitations and recommendations for academic accommodations, interpreter services, and other services including assistive technology.

The evaluation should:

• Be conducted by an evaluator with comprehensive training with adolescents and adults with learning disabilities.
• Be evaluated within the last three years of high school.
• Adult students not previously diagnosed must provide appropriate documentation as per guidelines for students not previously diagnosed.
• Include a description of functional impact of diagnosis and include specifics of how the learning process may be affected by the diagnosis; and should include recommendations and rationale for accommodations and/or assistive technology.
• Include test scores to document the nature and severity of the disability.
• Adult students not previously diagnosed must provide appropriate documentation as per guidelines for students not previously diagnosed.

The evaluation should:

• Be made by a qualified professional with the appropriate training in diagnosing physical disabilities.
• Be current and relevant. If the conditions change, an updated report will be required.
• Include a diagnosis, a description of any functional limitations and recommendations for accommodations and /or assistive technology.

The evaluation should:

• Be made by a professional who is qualified with appropriate training in diagnosing psychological and psychiatric disorders.
• Be within the past three years and be updated as required.
• Include a summary of relevant historical information including initial onset, diagnosis, medication and indication of psychological/psychiatric disorders throughout adolescence or adulthood.
• Include rationale for specific recommendations or accommodations.

The evaluation should:

• Be submitted from a qualified professional with experience in the field of Chemical Dependency.
• Be current (within one year of submission).
• Identify academic functional limitations and recommendations for accommodations.
• Include treatment program and medication information in the report.

The evaluation should:

• Include an ophthalmologic evaluation made by a qualified professional or granted by a recognized resource such as the NY State Commission for the Blind (include CBVH Registry Number).
• Be current and reflect present condition. In the case of visual acuity changes, new documentation should be submitted.
• Identify functional limitations and provide recommendations for academic accommodations/assistive technology.