Memos

To: All Student Organization Officers
From: Nicole Hector-Hutchinson
Re: MANDATORY Workshops on Use of Fund and Facilities

Being elected an officer of a student organization brings with it a great opportunity to broaden your experiences, as well as your responsibilities. In order to assist you in the carrying out of your tasks, The C.A. handbook is available for download and a mandatory workshop quiz must be completed by all elected officers of each student organization. 

Sign Up for the Workshop
Registrations submitted less than an hour before the beginning of the workshop will not be counted.

To: All Organizations Funded by Student Activity Fees
From: Nicole Hector, Director
Date: April 15, 2005
Re: College Association Online Purchasing Requirements

Please provide the Business Office with the following documents when purchasing items online.

1. Printout of order confirmation or statement from online company providing: Confirmation number/order number/item number, item description, email address, customer service information, and name of purchaser and method of  payment.
2. If paid by credit card, please provide original credit card statement showing payment for online purchase.
3. If paid by check, please provide original cancelled check from the bank.
4. Original packing slip or invoice received from online company indicating that merchandise has been delivered to Hunter College.
5. No second-hand or used items are to be purchased.
6. No online bidding.
7. We reserve the right to request confirmation of item delivery from club’s president or treasurer. 

Please contact the College Association Office in room 214 TH or the Accounting Department in the room 1601 E with any further inquiries. Thank you for your cooperation.

Cc.
Tatyana Gleyzer

To: All organizations funded by Student Activity Fees
From: Nicole Hector, College Association Director
Date: November 3, 2005
Re: College Association Office New Policies

Please note that, effective November 2, 2005, any equipment or supplies (including props and costumes) purchased between $1-$999 using student activity fees will be tagged by the College Association Office. These items are the property of Hunter College.

All materials submitted to the College Association Office must be logged into the submission log. The College Association is not responsible for any materials placed under the office door.

Your cooperation will be greatly appreciated.

To: All organizations funded by Student Activity Fees
From: Henry Ong, Director of Accounting
Re: PRIZES - $10.00 and above

For internal control purposes, we will be requiring a list of recipients/winners (with the last four digits of student ID, signature and copy of ID) for any reimbursements for the PRIZES that were given away during student events. Any check request for prizes without this list will be treated as advances and will only be expensed upon receipt of the listing. Student Services office will certify that the recipients are Hunter College students in good standing. This is an addition to the usual documentations that we require for check request.

This will take effect immediately.

Thank you.

I Henry Ong
Director of Accounting
Hunter College of the City University of New York
695 Park Avenue #E1601A
New York, NY 10065
Phone: (212) 772-4431 Fax: (212) 772-4399
E-Mail: henry.ong@hunter.cuny.edu