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Graduation Information


Prepare to Graduate

The Degree Audit process is mandatory for all graduating students and follows the rules and regulations of the State of New York, City University of New York, and Hunter College. The audit performed by the Registrar’s office supersedes any and all other indications that a student has satisfied the degree requirements. This audit process determines whether all college requirements will be satisfied by the end of the applicable graduating term.

For more information regarding Hunter College degree requirements, rules and regulations, please refer to the college catalog for the year you’ve entered into Hunter, as well as consult with your major/program advisor and, for undergraduate students, Office of Advising.

 

Prior to Applying for Graduation

Before I submit my application for graduation, what should I do?

I went out on permit/Study Abroad for a semester, but the course isn’t on my record. What should I do?

I applied for a Study Abroad/permit and decided not to attend, should I do anything?

Can I go out on permit/Study Abroad in my final semester at Hunter College?

My advisor allowed me to take a course instead of a required course for my major/minor. Do I need to make Degree Audit aware of this?

What if I have or am seeking an exception to a GER or Pathways requirement?

How will both I and Degree Audit see that I have a major/minor/GER/Pathways exception/waiver for a requirement?

How long does it take for course exception notes to show up on my transcript and Degree Works?

If I am exempt from a course or waived from taking a required course, do I still need to have the required amount of credits for the major/minor?

What will happen if I will not be taking courses in my graduating semester and I am pursing:
a) Bachelor's Degree?
b) Master's or Doctorate Degree?
c) Combined Bachelor’s/Master’s degree?

Applying for Graduation

Where do I apply for graduation?

When do I apply for graduation?

How do I apply for graduation?

I cannot access my MyHunter page to submit my application for graduation. What do I do?

I applied for graduation but need to cancel! What do I do?

I’ve applied for graduation on time during the audit submission period, what should I expect?

I’ve applied for graduation late during the late audit submission period, what should I expect?

After Applying and Official Graduation

Graduation and the Commencement Ceremony: What’s the difference?

My official grades have posted to my record, when will I officially graduate?

How will I know that I’ve officially graduated?

I need official proof of graduation for an employer/college admissions/myself, what can I get?

I’ve graduated but want to take more courses at Hunter, what can I do?

When will my diploma be available?

I will be unable to pick my diploma up from Hunter, how can I retrieve my diploma?

My graduation applicaiton was denied by the Registrar's office/Degree Audit Unit, what do I do now?

 


 

Prior to Applying for graduation

Before I submit my application for graduation, what should I do?

It is important that you make sure that all personal information on your record is correct and up-to-date:

1. Check that you have the appropriate major(s)/minor(s)/program declared on your transcript or declare your major(s) or minor(s) if you have not done so already.

See your major/minor advisor with the appropriate major/minor declaration form. You must declare your major/minor by the official deadline specified for each semester. This deadline can be found on the Academic calendar.

2. Make sure you have activated your Hunter email account, claimed your MyHunter profile and CUNYfirst account.

Audit results and updates regarding graduation and changes to your official record will only be sent to your Hunter email address and updated on your MyHunter/VIP page. For assistance, visit the Student Help Desk.

3. Check that your name, permanent address and Social Security number are correct via your CUNYfirst account.

The “Primary Name” as it appears on your CUNYfirst account will be used on printed documents such as diplomas and transcripts, and all written correspondence will be sent to the address as it appears on your CUNYfirst account. To make any changes you must submit the Change of Name/Address Form at the One Stop office at Room 217 North.

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I went out on permit/Study Abroad for a semester, but the course isn’t on my record. What should I do?

If you registered for Study Abroad/permit courses that are not on your Hunter record, contact the host institution for the transcript and any other necessary documentation (If you’ve registered for a permit course through another CUNY institution, the request of a transcript/official letter is not necessary). Have all transcripts and other documentation sent to the One Stop office at 217 Hunter North. You will be unable to graduate if all Study Abroad/permit credits that you’ve applied for are not on your record by the end of the graduating semester.

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I applied for a Study Abroad/permit and decided not to attend, should I do anything?

If you registered for Study Abroad/permit and did not attend, you must obtain an official letter from the host institution stating that you did not officially register for the course or attend the course (If you’ve registered for a permit course through another CUNY institution, the request of a transcript/official letter is not necessary). Have all transcripts and other documentation sent to the One Stop office at 217 Hunter North. You will be unable to graduate if all Study Abroad/permit credits are not accounted for by official letter by the end of the graduating semester

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Can I go out on permit/Study Abroad in my final semester at Hunter College?

You will have the ability to go on permit/Study Abroad in your final semester but taking courses away from Hunter during the graduating semester is not recommended and may delay your graduation. If you do decide to go out on Study Abroad/permit during your final semester, please allow 4 weeks from the time you've recieved your grades from your host school for the credits/grades to be posted to your official Hunter record. Once these permit/Study Adbroad courses/grades are reflected on your official Hunter record, then your final degree audit can be reviewed and official graduation processed.

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My advisor allowed me to take another course instead of the required course for my major/minor. Do I need to make Degree Audit aware of this?

Yes. If you have a course exception for your major or minor, your advisor will need to submit an official memorandum to the Registrar's Office. This official memorandum (a note on departmental or divisional letterhead, with a department’s signature/stamp) should simply state that you are using a specific course in lieu of the required course for the major/minor.

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What if I have or am seeking an exception to a GER or Pathways requirement?

Please visit an advisor with the Office of Advising (http://www.hunter.cuny.edu/advising/) for assistance.

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How will both I and Degree Audit see that I have a major/minor/GER/Pathways exception/waiver for a requirement?

Exceptions/waivers will be visible on your official record, via your transcript, as well as your DegreeWorks page. Your Degree Auditor will see the comments on your official record and your DegreeWorks page and apply them during your audit.

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How long does it take for course exception notes to show up on my transcript and Degree Works?

The process will normally take 2-4 weeks from the date of submission to the Registrar's office. During high volume times (such as the end of the semester), this estimated processing time can be longer. Exception notes are only posted to your transcript after you’ve successfully passed the course in which you are using in lieu of the required course.

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If I am exempt from a course or waived from taking a required course, do I still need to have the required amount of credits for the major/minor?

Yes, if you are exempt or waived from a major/minor requirement, you are still obligated to complete the total number of credits needed for the major/minor. Speak with your major/minor advisor regarding the remaining credits required for the degree.

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What will happen if I will not be taking courses in my graduating semester and I am pursing a:

a) Bachelor’s degree?
Degree Audit will register you for a placeholder course (ONFIL xxxx) that will keep you enrolled during your graduating semester. This course will not be charged to your bill or appear on your transcript.

b) Master’s degree or Doctorate degree?
You will need to pay a Maintenance of Matriculation (MAM) fee with the Bursar’s office in order to be eligible for graduation. You must submit the MAM form along with your payment. This course will not appear on your transcript.

c) Combined Bachelor’s/Master’s degree?
You will need to pay a Maintenance of Matriculation (MAM) fee with the Bursar’s office in order to be eligible for graduation. You must submit the MAM form along with your payment. This course will not appear on your transcript.

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Applying for graduation

Where do I apply for graduation?

You must apply for graduation via your MyHunter page. You CANNOT apply for graduation via CUNYfirst. The link on CUNYfirst will not successfully submit your application for graduation.

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When do I apply for graduation?

If you are completing your final course(s)
OR completing your final project (thesis)
at the END of
You will need to apply to graduate on your MyHunter page between...
Audit Submission
(year prior to graduation semester)*
Late Audit Submission**
(within graduation semester)*
Spring April 15th - May 15th February 1st - March 1st
Summer October 15th - November 15th June 1st - July 1st
Fall/Winter December 15th - January 15th September 1st - October 1st

*Submission periods open at 9am on the first day of submission and closes at 5pm on the final day of submission.

**Applying late won’t get you the full benefits of applying during the audit submission period so APPLY ON TIME!

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How do I apply for graduation?

During the audit submission periods, you will log into your MyHunter page to apply for graduation. Select "My Degree Audit" from your MyHunter page to access the application.

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I cannot access my MyHunter page to submit my application for graduation. What do I do?

If you are unable to log into your MyHunter page, please contact myhunter@hunter.cuny.edu for assistance.

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I applied for graduation but need to cancel! What do I do?

Log back into your MyHunter page and click the “Check Audit Status” button. On the next page you will find a red ‘Cancellation’ button. By selecting this button and confirming your cancellation, you will be cancelled for that graduating semester. You will need to reapply for a future graduating semester.

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I’ve applied for graduation on time during the audit submission period, what should I expect?

You will receive audit results prior to the first day of registration for your final semester. You will need to use these results to assist you with your final registration choices. You will receive a second audit in the semester of graduation. This audit will be processed once final grades are posted on your record for your graduating semester.

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I’ve applied for graduation late during the late audit submission period, what should I expect?

You will receive audit results 8-10 weeks after the last day for late graduation submission. These results will inform you if there are any issues you must resolve before officially graduating.  Otherwise, the results will state that you must only successfully complete the classes for which you’ve registered. You will receive a second set of audit results once final grades are processed for your graduating semester.

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After Applying and Official Graduation

Graduation and the Commencement Ceremony: What’s the difference?

The Commencement Ceremony is an event that is held both in the Fall semester and Spring semester to celebrate those students who are candidates for official graduation. For information regarding the commencement Ceremony, please visit www.hunter.cuny.edu/commencement within your semester of graduation.

Official graduation is actually submitting an application for graduation and having an audit processed on your official record by the Registrar's Office/Degree Audit Unit. This audit makes sure all requirements have been successfully fulfilled to officially obtain your diploma.

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My official grades have posted to my record, when will I officially graduate?

It will take 6-8 weeks from the last day of classes to perform a final audit and/or graduate the entire graduating class. Once official grades have posted to your record, and all requirments have been fulfilled, anywhere within this period, you can officially graduate.

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How will I know that I’ve officially graduated?

Once officially graduated, you will receive an email to your Hunter email address. As well, the graduation posting will be shown on your official record (via your Student Center and Student unofficial transcript) via CUNYfirst.

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I need official proof of graduation for an employer/college admissions/myself, what can I get?

Once you’ve viewed on your CUNYfirst account that you’ve officially graduated, you can receive an enrollment verification letter via the One Stop, 217 Hunter North. This letter will note that your official graduation has been updated on your record. If you cannot make it to campus, you can also order an official transcript online that can be sent directly to employers, colleges, and yourself. To order an official transcript visit: http://www.hunter.cuny.edu/onestop/records-and-transcripts/transcript-request.

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I’ve graduated but want to take more courses at Hunter, what can I do?

If you would like to take more courses at Hunter once you’ve officially graduated, you will need to speak with the Admissions office in order to be readmitted to the college. Please visit the website of the corresponding admissions offices dependent upon the level of course work you would like to take:
-Undergraduate Admissions: http://www.hunter.cuny.edu/ugprospects/admission/Readmit
-Graduate Admissions: http://www.hunter.cuny.edu/graduateadmissions/applying/readmission-application/application-form

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When will my diploma be available?

Diplomas are usually available 3-4 months after the graduating class has been officially graduated. You will receive an email to your Hunter email once diplomas are available to be picked up from the One Stop, 217 HN.

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I will be unable to pick my diploma up from Hunter, how can I retrieve my diploma?

If you are unable to pick up your diploma, you can fill out a diploma mailer form which can have your diploma mailed to the destination of your choosing.

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My graduation applicaiton was denied by the Registrar's office/Degree Audit Unit, what do I do now?

If your graduation application was denied by the Registrar's office/Degree Audit Unit, you should recieve an email to your Hunter email address, linking you to the list of issues pertaining to your record via your MyHunter page. You will need to reapply to graduate in a future semester in which all issues identified have been resolved.

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