DegreeWorks Frequently Asked Questions
I have obtained an exception (or substitution) in order to fufill my major/minor/ect, but in DegreeWorks, it states that my major/minor/ect has not been fufilled. How do I know if my substitution has been approved? And when will it show on DegreeWorks?
DegreeWorks (formerly known as DIG at Hunter) is a web-based program that enables you to easily track your academic progress at Hunter. You will be able to see how specific college requirements have been met and what courses you can take to fulfill those requirements still remaining. With the click of a tab (the ‘What If’ feature), you will also be able to see how your academic requirements might change if you were to change your major.
- Determine what requirements you need to fulfill in order to complete your degree.
- View individual course grades, cumulative grade-point average (GPA), and major average.
- Determine which courses you have taken or transferred, and which ones count as electives.
- View transfer credits, waivers, and exemptions applied toward degree.
- See how your coursework could be applied toward another major, minor, certificate or major concentration using the ‘What If’ option.
- Confirm your academic standing.
- Estimate how many semesters it will take you to graduate.
- Learn the prerequisites and corequisites for courses by clicking on the course numbers.
If you think that a requirement for a major, minor, major concentration or certificate is incorrect, you should meet with an advisor in your department or consult the official college catalog. If you think that a requirement for General Education/Hunter Core is incorrect, you should meet with an Advising Services.
If, after these conversations, you believe that the audit is incorrect or if the audit is not showing an exemption which you have been given, please write to us by pressing the “Report A Problem” button, at the top of DegreeWorks.
You will be notified by e-mail as your concern is addressed. Remember that the DegreeWorks Worksheet is an aid to advisement; it is not an official graduation degree audit. If you have applied for graduation, you should wait for the official notification from the Registrar’s Office concerning your candidacy.
Students who have graduated may not see an audit once the graduation notation has been posted to their transcript. Students considering readmission will not be able to see a degree audit until they officially readmit to the College.
DegreeWorks is not your academic transcript nor is it an official notification of completion of degree requirements. Changes made to your official Hunter academic record will take at least 24-48 hours to be reflected in your DegreeWorks report. This progress report does not supersede the Hunter College Catalog and/or amendments passed by the CUNY Board of Trustees. Your transcript, however, is your official college record, and it must be requested from the One Stop office online or in person at 217HN. (Note: A transcript ordered online is processed faster. Also note, transcripts ordered at the college must be paid for first in the Bursar’s Office before filing paperwork in the One Stop office). If you are receiving New York State Financial Aid (TAP), please review your courses and your choice of major with an advisor before submitting a change of major form.
Minor requirements can be displayed by utilizing the “What If” tab. You must select a minor starting with “U 4W-IF” and the appropriate catalog year. Your catalog year refers to the year you declared your minor and can be found attached to the semester on your unofficial transcript. (Note: After Fall 2009, minors are optional and no longer required for degree completion).
Prior to 2009, courses used for the minor are selected on an individual basis with your major department advisor and cannot be programmed in advance.
How can I see what my Hunter requirements are under the GER (General Education Requirement) or HCR (Hunter Core Requirement) systems?
Utilize the “What-If” tab to preview requirements whether GER or HCR. Under degree you must select a catalog year. Selecting a catalog year of 2012-2013 and earlier will display GER requirements; selecting 2013-2014 or later will display HCR requirements.
If this is not an official review of my degree requirements, where can I go to find out what other requirements I might need?
To find out what other requirements you might need, you may go to the Office of Advising Services (1119 East) and make an appointment to meet with an academic advisor who will review your GER/HCR requirements with you. Meeting with a Faculty (Departmental, or Major advisor) will review requirements for majors, minors, or certificates. Please note that an official audit is filed when you apply for graduation during your last semester. This is done in the OneStop, 217 North.
I took courses at another school and got a Hunter equivalent. Why are they not showing in my major on DegreeWorks?
Transfer and Permit courses may be equivalent to Hunter courses, but will not satisfy the residency requirement. At least one half of the required major and minor courses must have been taken at Hunter. In addition, these courses will be given Hunter equivalent course titles by the Admissions Office.
According to my audit,"Credits Applied" indicates I have more credits than I've actually completed. Why?
DegreeWorks counts completed and in-progress courses (currently in-progress and future courses you have registered for) in the “Credits Applied” category.
Why are my newly registered courses or classes currently in-progress (IP) not appearing in my DegreeWorks worksheet?
Newly registered courses and information from CUNYfirst usually takes 1-2 days to be reflected and uploaded to DegreeWorks. If you would like to preview how your new classes would apply to your DegreeWorks worksheet, you can use the “Look Ahead” tab.
Changes made to CUNYfirst typically take 1-2 days to be uploaded into DegreeWorks. These changes include changes to Majors and Minors, newly registered courses, grade changes, and changes to transfer credits. An Academic Advisor can also “Process New” (refresh) your DegreeWorks Worksheet with the most up to date information available, if your information seems outdated.
Some majors have varying tracks (ie: Psychology has a Psychology track or Neurobiology track) DegreeWorks will show “Concentration is required” until the entirety of the concentration has been completed (i.e.: you have completed your major). The term concentration actually refers to a sub-plan of the major. Some departments may refer to sub-plans as concentrations or tracks. This does not mean that you must declare a concentration, but rather how the system organizes this information.
When a concentration is missing from your record the system will display “Concentration Block is not found”. Please report this issue to the One Stop office (217HN).
By selecting “What If” on the side bar of your DegreeWorks report you can see how different Concentrated Studies will apply. First you must select the Minor as “U Focus Study – FS Selection” and also select the current catalog year. Then, pick a concentration. The concentration for Focus Studies will begin with “FS” and you must again pick the current catalog year. (NOTE: A Concentrated Study cannot be the same as your major).
You can use “What If” located on the side bar of your DegreeWorks worksheet. What-If will show the courses you currently have completed as well as courses that are in progress and will apply them to different majors and minors. First you must select the Major, or Minor as and also select the current catalog year. Some majors also have concentrations, be sure to pick a concentration and an additional catalog year for the concentration. (NOTE: Certificates such as “Human Rights” and “Public Policy” are listed as minors in “What-If”)
If you have recently changed your major, the new major information will be available within 1-2 days and by having an advisor “Process New” (refresh) your DegreeWorks worksheet.
Questions regarding requirements should be directed to the Office of Advising Services, 1119HE. You may also consult their FAQ page here: http://www.hunter.cuny.edu/studentservices/advising/faq
The catalog year for degree is determined by the time you were admitted to Hunter. Other catalog years, such as Major or Minor are determined by the time they were declared. To determine when you declared your Major or Minor, you can consult your unofficial transcript and search for the first term in which the Major or Minor appears.
My transfer couse is showing as fufilling a portion of the HCR even though the course my course is not in the list. What should I do?
Transfer courses in the Required Core and Flexible Core of the Hunter Core Requirements are determined by “Requirement Designations”. Requirement Designations on transfer courses determine what areas they can fulfill in the HCR. They transfer over from other CUNY schools, fulfilling the same areas students would have completed at the originating school. Non-CUNY transfer course requirement designations are assigned by the Admissions Office at the time courses are transferred to Hunter.
‘Not Counted’ are courses that will not be applied to your record and will be subtracted from your total credit count. These courses may be duplicate courses (if there are duplicates, the program will automatically select the one taken first), cross-listed with another course also on your record, or courses that exceed the maximum allowable transfer credit limit.
Students are allowed a different number of electives depending on the amount of coursework completed, as well as the number of credits required by a student’s major, certificate or minor. A student with an undeclared major will have a higher number of elective courses than a student who has declared a major and minor, and the elective classes allowed will decrease as majors are declared to your record.
Does the "Electives Not Allowed" section mean that these credits are not being counted towards my degree?
“Electives not allowed” are still counted towards the degree and total credit count.
However, any course that exceeds the number of credits for Elective Classes Allowed or do not apply to any requirement, will fall down to this section. Students should pay careful attention to this area, because courses that appear in this section can affect financial aid eligibility.
I have obtained an exception (or substitution) in order to fufill my major/minor/etc., but in DegreeWorks, it states that my major/minor/etc. has not been fufilled. How do I know if my substitution has been approved? And when will it show on DegreeWorks?
If you have a substitution or exception made for you individually, first consult the advisor who made the approval to confirm it was submitted to the Records & Transcripts office. Individual exceptions must be signed and stamped by the appropriate academic department.
Individual substitutions and exceptions will appear in DegreeWorks if they were submitted in Fall 2013 and later. Please allow up to 3 weeks for your exception to be processed. If your exception is not appearing, please use the “Report A Problem” button in DegreeWorks.
One of my courses is under the "Insufficient" section, however the course grade has now changed to a letter grade. When will this update?
Grade changes will take 2-3 weeks from the time they are submitted to be entered into CUNYfirst. Once this has been processed in CUNYfirst, the change is available in DegreeWorks in about 1 week.
I receive a 0718 message (or another error message) when I try to access my audit. What should I do?
If you are a graduate student, are not term-activated, or are an incoming freshman or transfer student who has not yet registered for classes, you may receive this error message.
If you do not fall into any of these categories, please visit the ICIT Helpdesk. If necessary, a ticket will be made to fix any access issues. NOTE: Graduate students will not appear in DegreeWorks; only undergraduate students currently term-activated will appear in DegreeWorks.
New freshman and transfers: After registering for classes, please wait about a week for your audit to update. If you are still receiving an error message, visit the ICIT Help Desk.
In most cases, yes. DegreeWorks is programmed to recognize that some courses can fulfill more than one requirement. If you have any concerns, you should contact an advisor.
This is a ‘wild card’ in DegreeWorks programming. If the @ sign appears after a course prefix (i.e. PSYCH @), it means you can take any course with that subject prefix (any course in Psychology). Similarly, 1@, represents anything at the 100-level, while 183@ would represent ‘topics’ courses starting with 183 (i.e. 18301, 18323, etc.)
You will need to apply for graduation using the DAAF (Degree Audit Application Form) and submit this form to the OneStop office 217HN. The DAAF must be stamped and signed by your major/minor department(s). After this time your record will undergo a degree audit and alert you of any issues. It is best to meet with an Academic Advisor and Departmental (Major) advisor in the semester prior to applying for graduation.
Even more information on DegreeWorks is available on the OneStop website: http://www.hunter.cuny.edu/DIG
Although, the best course of action with any questions would be to consult an Academic Advisor.
In Spring 2015, DIG (Degree Information for Graduation) changed it's name to DegreeWorks.