Plan an Event or Trip

Plan an Event

Student Event Information Form (SEIF)

The Office of Student Activities now has an electronic event form. Clubs must fill out the complete form and attach all required documents to the electronic event form. Club events will not be approved without proper documentation. The Student Event Information Form is to be used for all virtual and in-person events, programs, workshops, etc.

Please be advised that the event approval process may take up to three weeks (15 business days) to complete. This timeline excludes weekends and university holidays.

Please plan your event submission accordingly to accommodate this review period.

Sanction

Recognized student organizations and publications have a responsibility to obey rules, policies and laws set forth by your student government/media board and administration. Violation of rules, policies and laws put your organization/publication and students at risk. Failure to follow policy may result in sanctions and/or suspension. View Sanctions Guidelines.

Plan a Trip

Approval Procedure for Off-Campus Trips

The following guidelines for domestic travel are for currently enrolled undergraduate or graduate students participating in sponsored trips. If you are planning to host an off-campus event, please email clubrese@hunter.cuny.edu at least two months prior to the event.

Student organization officers, members, etc. are not authorized to sign outside contracts, agreements, etc., with vendors, contractors, or venues.

“Domestic travel” is classified as any activity or event leaving CUNY property but within the 50 states of the United States including trips to museums, field trips, leadership retreats and conferences.

A “sponsored trip” is any event or activity that takes place off campus with the purpose of extending and supplementing learning opportunities in a way not possible within the usual College setting that is organized, supported, or financed by an office, department, division, or a student organization of the college and that is funded by student activity fees or monies that are in the control of the College, the University, or a University/College­ related entity, such as auxiliary enterprise corporations, a college association, or a student services corporation.

Sanction

Recognized student organizations and publications have a responsibility to obey rules, policies and laws set forth by your student government/media board and administration. Violation of rules, policies and laws put your organization/publication and students at risk. Failure to follow policy may result in sanctions and/or suspension. There are no exceptions to these rules. View Sanctions Guidelines.

Day Trips within the Five Boroughs

Two weeks before your trip:

  • Complete the Off-Campus Trip Form.
  • Attach Flyer or Itinerary to form
  • Attach Spreadsheet for (Inside 5 Boroughs)* to form
  • Within 5 Boroughs Spreadsheet – A completed spreadsheet with all eligible students should be uploaded onto the off-campus form.
High-Risk and Overnight Trips within the Five Boroughs

Four weeks before your overnight trip:

Day and Overnight Trips Outside the Five Boroughs:

Three weeks before your day trip: Four weeks before your overnight trip:

Please note:

  • Hunter College does not permit international travel for student groups.
  • High risk local trips will require waivers and emergency contact info.
  • All students who will or may attend the trip must be on the list and sign waivers. This includes wait listed students.