Budgets

Person using a calculator while holding paper.

Overview

All budgets must be submitted on an annual basis. The College Association Board will review no budget unless the College Association Office first reviews it at least one week before the College Association meeting.

Note (USG and GSA) Clubs: Chartering Process is carried out by the respective student body.
At the conclusion of the student government club allocation process (Charter Process), clubs must submit a revised budget form to the College Association office to be placed on it's biweekly agenda for a review by the CA (Please see College Association - Meetings for current meeting dates).

Clubs that do not submit a revised budget will not be able to access funds nor make room reservations.

Download Budget Request Form 2025-2026

Budget Submission Guidelines

  1. Organization President’s original signature is required on page (1) of the Budget Request form.
  2. ORGANIZATION PRESIDENT IS THE ONLY ONE ALLOWED TO SUBMIT BUDGET ONLINE.
  3. You MUST use the Budget Request form as is.
  4. Please read the itemized budget carefully and add your projected expenses to the correct line and section.
  5. If you are unclear as to where a specific expense should go, please contact the CA Office.
  6. DO NOT re-arrange the form.
  7. DO NOT remove any sections from the form.
  8. If a section does not apply to your needs, just leave it blank.
  9. If your consolidated funds' page is not filled out, your Budget Request will be deemed incomplete.
  10. Please open the form using Microsoft Office Word for the best results.
  11. You must be fully chartered and receive an allocation from your government before you submit a budget to the CA Office.
  12. All Budgets must be reviewed AND approved by the college Association board before any Spending.

Budgeting Procedure

Undergraduate Clubs
Graduate Clubs
GSA Club Allocation and Budgeting Procedure

Allocations vs. Budgets

A club’s allocation determines the maximum amount of money the club may budget for. The Graduate Student Association (GSA) approves graduate club allocations. Once an allocation is approved, clubs may submit a finalized budget to the College Association (CA) for approval. Funds are not spendable until the College Association has approved the budget, and expenditures must be made according to CA and Hunter policy. Budgets are valid for the fiscal year. The fiscal year starts on July 1st and ends on June 30th in the following year.

Allocation Requests

Every graduate club must request an allocation to receive one. Graduate clubs may request up to $1,000 without a justification letter. For requests above $1,000, clubs must also submit a one-page or less justification letter (PDF). If the justification is unclear, or the amount requested is large, GSA may require a meeting with the club’s President and Treasurer.

Allocation Request Steps

  • All allocation requests must include a completed budget request form.
  • Email the budget request form (and justification letter, if applicable) to gsa@hunter.cuny.edu
  • Use the subject line format: Club Name: GSA Allocation Request.

Next Steps

  • GSA will review your allocation request. Clubs may be asked to revise their requested allocation or proposed budget.
  • Once your allocation is approved by GSA, an email will be sent from gsa@hunter.cuny.edu confirming approval of your allocation.
  • Combine your signed budget request form and the allocation approval email into a single PDF.
  • CLICK HERE to submit your final budget to the CA office. (PDF Format only)
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