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Submitting a Faculty & Staff Request

Below you will find a complete overview of how to reserve space at Hunter College.

Central Reservations and Events Space Availability Policy

Central Reservations and Events receives information on space availability from the Registrar’s Office for each semester approximately three weeks after the semester begins. All event spaces, including classrooms and auditoriums, are primarily designated for academic use, and availability is subject to limitations, especially when requesting space more than six months in advance.

Semester Availability Timelines:

  • Fall Semester: Availability can be checked around the third week of September. The semester begins at the end of August.
  • Winter Semester: Availability can be checked by the end of December, though holiday schedules may cause delays. The semester begins the first week of January.
  • Spring Semester: Availability can be checked around the third week of February. The semester begins at the end of January.
  • Summer Semester: Availability can be checked at the end of May. The semester begins in June.

Central Reservations does not manage the following spaces: the FDA Faculty Lounge, the Library meeting spaces except for the Hemmerdinger, the East Building meeting spaces, the Dance Studios, Performing Arts spaces - Lang Hall, Brecher Hall, Two-Piano Studio, The Kaye Playhouse, The Baker Building, Chanin, and the FDA Faculty Lounge.  


Submit Request

Step 1. Required Form for Faculty/Staff Reservations: The following form is required, it must be signed/approved.


Step 2. Submit Your Request Online:

  • Faculty/ Staff Reservation Online Request Form
  • Please answer all questions regarding your event and inform us of space requested
  • Upload Approval Form from Step 1 and do not forget to click "add" button.
  • Classroom requests must be submitted at least 3 business days ahead of time and lecture halls/dining areas must be submitted 10 business days.

Receipt of Request: Once you submit your request, you will receive an email confirmation of your request. Please review the information submitted, if you made a mistake you may email central7@hunter.cuny.edu.

Confirmation:

  • Classrooms- You will receive ane email once your request is completed.
  • Larger spaces - You will receive a Booking Acknowledgment that will require signatures from various deparments. The faculty/staff member collecting the signature must know all details regarding their event. Once the form is completed you must return it to Central Reservations for them to confirm your event.

Additional Information After the Request Has Been Approved by Central Reservations

Work Orders, Guest(s), Audio and Visual, Special Events Beer and Wine Permit, Cancellations, Food and Beverage Service.

 

If you have any questions, please contact Central Reservations at email: central7@hunter.cuny.edu

 

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NY, NY 10065
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