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FCB GUIDELINES

Financial Control Board Guidelines

 

*If a club believes that there was a discrepancy with their expenditure report from the previous year, they must submit a separate appeal to Yasin Ahmed by October 1st. To find out your club expenditure from last year, please request an expenditure report from the College Association.

Club registration ends September 14th, so a club's first FCB must be scheduled by October 14th.

The maximum allocation any regular (non-jointed clubs or clubs that have not had a special agreement made previously) can receive is: $5,000.00

In the case of previous special or jointed clubs, their maximum allocation is determined as the cases which was previously agreed upon. For the remaining jointed clubs, a maximum of $5,000 from each of the original clubs that were joined to form the unified club will be combined to create their maximum possible allocation.  However, all increase/decreases will be applied as a single club.

All newly chartered clubs can get a max allocation of $500 for the year.

 

 

For returning clubs that were chartered for the previous semester:

If a club spent

<50% They can request up to $1000 less than the amount spent during the last fiscal year. Unless this amount surpasses the maximum, then it would automatically be set to the maximum.

50%-69.99% They can request up to $750 less than the amount spent during the last fiscal year. Unless this amount surpasses the maximum, then it would automatically be set to the maximum.

70% - 84.99% They can request up to $500 less than the amount spent during the last fiscal year. Unless this amount surpasses the maximum, then it would automatically be set to the maximum.

85%-94.99% They can request up to the same amount from their allocation from last year. Unless this amount surpasses the maximum, then it would automatically be set to the maximum.

95%-100% Can request up to a $250 increase from their allocation from last year. Unless this amount surpasses the maximum, then it would automatically be set to the maximum.

 

These guidelines will not apply to any club where the guidelines would give them a max allocation of less than $500.

In that case, their allocation for the year will automatically be set to a max of $500.

 

 

I. CO-SPONSORSHIP

 

A co-sponsorship is Undergraduate Student Government’s contribution to the event of a club, student or department. The contribution is given in addition to a club’s budget allocation. Co-sponsorships are preferably given to Line 1 contractual expenses such as catering, space rental and set-up fees. Clubs who receive co-sponsorships are required to include USG’s name and logo on all promotional material related to the event, in addition to clearly stating on all promotional material that the event was partially sponsored by USG. 

II. ELIGIBILITY

 

All chartered clubs are eligible for a co-sponsorship after their budget has been approved. Request for co-sponsorships must be submitted at least a month in advance of a club’s event.

III. APPLICATION PROCESS

 

To apply for a co-sponsorship, clubs must submit an email to our Finance Commissioner at Yasin.Ahmed@hunterusg.org. Please include your club's budget, the total amount you are requesting and what exactly do you want us to pay for. Clubs will provide information such as club name, allocation, anticipated expenditure on the event, previous co-sponsorships with USG, and event purpose.

IV. CO-SPONSORSHIP MAXIMUM

 

A club can receive a co-sponsorship amount equal to, but not exceeding, their fiscal allocation for that year. For each event, USG can match up to their budgeted amount for that event. However, all co-sponsorships are up to Undergraduate Student Government’s discretion based on a club’s membership and events.

V. APPROVAL PROCESS

 

Requests will be reviewed by Undergraduate Student Government within two weeks of submission. Requests will be reviewed and approved by the Executive Board and the Senate.  Clubs will be informed of the status of their co-sponsorship application within ten (10) business days or following the completion of the next E-board and Senate Meeting (whichever comes later).

VI. APPEALS

 

Co-sponsorship requests that are not approved may be appealed within three (3) business days of the requestor being notified.  Clubs are encouraged to attend the executive board meeting during which their appeal is being considered and present their appeal. The executive board will then vote to approve or deny the appeal.  Decisions regarding appeals are final.

 

 

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