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MEMOS

Meetings

Workshops

Purchasing

Tagging

Prizes

Club Events

C.A. Meetings

 

To:       All organizations funded by Student Activity Fees
From:   Nicole Hector-Hutchinson, College Association Director
Re:       CA Meeting Dates

            The College Association meeting dates for the Summer, Fall and Spring academic year 2014-2015 are listed below. All of these meetings are on Wednesdays. Meetings are scheduled from 1-3 p.m. in room 1130 East.  Also listed are the dates on which the materials submitted for review at each particular meeting is due in the CA office. Documents are due at 12:00 noon on the specified dates.

CA Meeting Date                    Date on which Materials are Due in CA Office

July 2

June 24

July 16

July 8

July 30

July 22

August 6

July 29

September 3

August 26

September 17

September 9

October 8

September 30

October 22

October 14

November 5

October 28

November 19

November 11

December 3

November 25

December 17

December 9

January 7

December 30

January 21

January 13

February 4

January 27

February 18

February 10

March 4

February 24

March 18

March 10

April 1

March 21*

April 15

April 7

May 6

April 28

May 20

May 12

June 3

May 26

June 17

June 9

 

*Last day to submit club budgets for C.A. approval.

C.A Workshops

To:       All Student Organization Officers 

From:   Nicole Hector-Hutchinson

Re:       MANDATORY Workshops on Use of Fund and Facilities 

Being elected an officer of a student organization brings with it a great opportunity to broaden your experiences, as well as your responsibilities. In order to assist you in the carrying out of your tasks, mandatory workshops will be held which must be attended by the president and treasurer of each student organization. 


August 2014

8/25/2014

10:00 am - 11:00 am

1130E

8/25/2014

5:00 pm - 6:00 pm

1130E

8/26/2014

12:00 pm – 1:00 pm

1130E

8/26/2014

4:00 pm - 4:00 pm

1130E

8/27/2014

11:00 am – 12:00 pm

1130E

8/27/2014

5:00 pm - 6:00 pm

1130E

September 2014

9/02/2014

3:00 pm – 4:00 pm

1130E

9/03/2014

3:00 pm – 4:00 pm

1130E

9/04/2014

3:00 pm – 4:00 pm

1130E

9/05/2014

1:00 pm – 2:00 pm

1130E

9/08/2014

3:00 pm – 4:00 pm

1130E

9/11/2014

11:00 am – 12:00 pm

1130E

9/12/2014

12:00 pm - 1:00 pm

1130E

9/18/2014

12:00 pm - 1:00 pm

1130E

9/19/2014

12:00 pm – 1:00 pm

1130E

9/22/2014

11:00 am – 12:00 pm

1130E

9/25/2014

3:00 pm – 4:00 pm

1130E

9/29/2014

5:00 pm – 6:00 pm

1130E


October 2014

10/02/2014

11:00 am – 12:00 pm

1130E

10/06/2014

11:00 am – 12:00 pm

1130E

10/08/2014

12:00 pm – 1:00 pm

1130E

10/21/2014

3:00 pm – 4:00 pm

1130E

10/24/2014

12:00 pm - 1:00 pm

1130E

10/29/2014

12:00 pm - 1:00 pm

1130E

10/30/2014

12:00 pm – 1:00 pm

1130E

November 2014

 

11/06/2014

11:00 am – 12:00 pm

1130E

11/13/2014

11:00 am – 12:00 pm

1130E

11/24/2014

11:00 am – 12:00 pm

1130E

December 2014

None

January 2015

1/30/2015

3:00 pm – 4:00 pm

1130E

February 2015

2/02/2014

2:00 pm - 3:00 pm

1130E

2/19/2014

12:00 pm - 1:00 pm

1130E

  1. The Budget Process/ How to Prepare and Submit Budgets
  2. How to Request Funds/ Budget Modifications
  3. How to Prepare Vouchers/ Voucher Cycle/ Required Documentation
  4. Financial Reconciliation of Student Events
  5. Sponsoring Events
  6. Use of College Facilities
  7. Planning and Publicizing Student Activities

Both the President and Treasurer of each Student organization must attend one of the following sessions. Please note that once the workshop starts you will not be allowed to enter the room. Sign up for your desired workshop day Here

Purchasing Requirements

 

To:             All Organizations Funded by Student Activity Fees
From:         Nicole Hector, Director
Date:          April 15, 2005
Re:             College Association Online Purchasing Requirements

Please provide the Business Office with the following documents when purchasing items online. 


  1. Printout of order confirmation or statement from online company providing: Confirmation number/order number/item number, item description, email address, customer service information, and name of purchaser and method of  payment.
  2. If paid by credit card, please provide original credit card statement showing payment for online purchase.
  3. If paid by check, please provide original cancelled check from the bank.
  4. Original packing slip or invoice received from online company indicating that merchandise has been delivered to Hunter College.
  5. No second-hand or used items are to be purchased.
  6. No online bidding.
  7. We reserve the right to request confirmation of item delivery from club’s president or treasurer. 

Please contact the College Association Office in room 214 TH or the Accounting Department in the room 1601 E with any further inquiries. Thank you for your cooperation.

Cc.
Michael Escott
Tatyana Gleyzer

Tagging

 

To:       All organizations funded by Student Activity Fees
From:   Nicole Hector, College Association Director
Date:    November 3, 2005
Re:       College Association Office New Policies

Please note that, effective November 2, 2005, any equipment or supplies (including props and costumes) purchased between $1-$999 using student activity fees will be tagged by the College Association Office. These items are the property of Hunter College.

All materials submitted to the College Association Office must be logged into the submission log. The College Association is not responsible for any materials placed under the office door.

Your cooperation will be greatly appreciated. 

 

Prizes

 

To:       All organizations funded by Student Activity Fees
From:   Henry Ong, Director of Accounting
Re:       PRIZES - $10.00 and above

 

For internal control purposes, we will be requiring a list of recipients/winners (with the last four digits of student id, signature and copy of id) for any reimbursements for the PRIZES that were given away during student events.   Any check request for prizes without this list will be treated as advances and will only be expensed upon receipt of the listing.  Student Services office will certify that the recipients are Hunter College students in good standing.  This is an addition to the usual documentations that we require for check request.

This will take effect immediately.

Thank you.

I Henry Ong
Director of Accounting
Hunter College of the City University of New York
695 Park Avenue #E1601A
New York, NY 10065
Phone: (212) 7724431  Fax : (212) 7724399
E-Mail: henry.ong@hunter.cuny.edu

Club Events

To:        Club President and Treasurer:
From:    Teneia Wooten Director of Student Activities
Re:        Club Events

 

Dear Club President and Treasurer:

According to your budget request, you have events planned for the
2009-2010 academic year. Please note the following:
All events must be approved by the Office of Student Activities. Off campus events and
fund raisers require additional paperwork. Please call 212-772-4908 for more
information. If you are planning an off-campus trip in the month of December, please
make an appointment to see me as soon as possible by calling 212-772-4908.

Sincerely,


Teneia Wooten
Assistant Director of Student Activities
and Leadership Development

Hunter College
Office of Student Activities - Rm C001 North
695 Park Avenue
New York, NY 10065
212-772-4924

 

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