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Payroll

Understanding your payroll check (state only)

Calculation of Gross Earnings

Payroll Distribution

W2 Explanation

Social Security

 

The Payroll Office is available to answer any questions you may have. The Payroll office is located in the East Building, Room 1501.
Calendar/Schedules

Adjunct Employee Management System

 

 

 

-- CALENDAR/SCHEDULES --

STATE PAYROLL CALENDAR                                                                    top


Payday is the Thursday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

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CITY PAYROLL CALENDAR                                                                       top


Payday is the Friday following the ending date of the payroll period. When a payday falls on a holiday, the check will be dated the previous day. Payday is indicated in green.

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ADJUNCT PAYROLL SCHEDULE                                                               top

Winter 2015

All adjunct appointments for the Winter 2014 Semester must be accepted by the adjunct (AE status) in AEMS and submitted to Human Resources no later than November 24, 2014.  There is only one payment (1/22/15) for the Winter 2015 semester.

 

Spring 2015

The schedule below is for Teaching Adjuncts for the Spring 2015 Semester.  In order to make the first payment for the Spring Semester (February 19, 2015) all Adjunct Appointment Letters must be accepted by the adjunct (AE status) in AEMS and submitted to Human Resources  by December 8 , 2014.  If the appointment letter is not processed in time for the first paycheck distribution, an adjustment will be made to the subsequent check.

 

If you have any questions or require additional information, please call Susan Jones- Crenshaw at

(212)772-4097.

 

PAYMENT         

1

2

3       

4

5

 

 

 

 

                      

 

PAY DATE

02/19/15

03/05/15

03/19/15

04/02/15

04/16/15

 

PAYMENT       

6       

7

8

 

 

 

PAY DATE

04/30/15

05/14/15

05/28/15

 

Please be advised that this schedule will be available on the Hunter College Payroll websitehttp://hr.hunter.cuny.edu/bus-office/payroll/#3

 

 

 

Payroll Schedule Spring 2015 for Non-Teaching Adjuncts and Adjunct CLT’s

All appointments for Non-Teaching Adjuncts and Adjunct College Laboratory Technicians must be submitted to Human Resources by February 2, 2015.

Non-Teaching Adjuncts and Adjunct College Laboratory Technicians are required to submit
Bi-weekly timesheets, (which should reflect the total number of hours approved for the semester) via AEMS, for hours worked in accordance with the schedule below.
The dates on the timesheets must reflect the dates for the current pay period. The input and pay day schedule is below.

If you have any questions or require additional information, please contact Susan Jones Crenshaw at (212)772-4097 or sjonesc@hunter.cuny.edu   

 

Period Covered         Due in Payroll   Pay date        Period Covered         Due in Payroll           Pay date

01/28–02/07/15        02/10/15       03/05/15       04/19-05/02/15        05/05/15                 05/28/15

02/08-02/21/15        02/24/15       03/19/15       05/03-05/16/15        05/19/15                 06/11/15      

02/22-03/07/15        03/10/15       04/02/15       05/17-05/30/15        06/02/15                 06/25/15      

03/08-03/21/15        03/24/15       04/16/15       05/31-05/31/15        06/02/15                 06/25/15      

03/22-04/04/15        04/07/15       04/30/15                                             

04/05-04/18/15        04/21/15       05/14/15

Please be advised that this schedule will be available on the Hunter College Payroll website. http://hr.hunter.cuny.edu/bus-office/payroll/#3

 


 

 

State/City - Hourly Employees Payroll Information and Schedule                                             top

Hourly Employee Guidelines

Pay Schedules

The Hourly Employee pay date schedules below provide the period worked, when timesheets are due in Payroll and corresponding pay dates for State and City employees.

  • State Payroll

The pay periods are bi-week periods that start on Thursday and end on Wednesday. All Hourly Personnel are paid on a 4-week lag-basis.

For example: if you start working during the period 1/12– 1/25/15, your earliest paycheck will be 02/20/15.


HUNTER COLLEGE-STATE PAYROLL
PAY DATE SCHEDULE FOR HOURLY PAYROLL
7/1/14 - 6/30/15
PR #     PERIOD COVERED        T/S DUE IN PAYROLL PAYDATE
27-00 6/29/2014 6/30/2014 7/2/14 - 7/2/14 8/7/2014
01-09 7/1/2014 7/12/2014 7/10/14 - 7/14/14 8/7/2014
02-10 7/13/2014 7/26/2014 7/24/14 - 7/28/14 8/21/2014
03-11 7/27/2014 8/9/2014 8/7/14 - 8/11/14 9/4/2014
04 -12 8/10/2014 8/23/2014 8/21/14 - 8/25/14 9/18/2014
05-13 8/24/2014 9/6/2014 9/4/14 - 9/8/14 10/2/2014
06-14 9/7/2014 9/20/2014 9/18/14 - 9/22/14 10/16/2014
07-15 9/21/2014 10/4/2014 10/2/14 - 10/6/14 10/30/2014
08-16 10/5/2014 10/18/2014 10/16/14 - 10/20/14 11/13/2014
09-17 10/19/2014 11/1/2014 10/30/14- 11/3/14 11/26/2014
10-18 11/2/2014 11/15/2014 11/13/14 - 11/17/14 12/11/2014
11-19 11/16/2014 11/29/2014 11/27/14 - 12/1/14 12/23/2014
12-20 11/30/2014 12/13/2014 12/11/14 - 12/15/14 1/8/2015
13-21 12/14/2014 12/27/2014 12/26/14 - 12/29/14 1/22/2015
14-22 12/28/2014 1/10/2015 1/8/15 - 1/12/15 2/5/2015
15-23 1/11/2015 1/24/2015 1/22/15 - 1/26/15 2/19/2015
16-24 1/25/2015 2/7/2015 2/5/15 - 2/19/15 3/5/2015
17-25 2/8/2015 2/21/2015 2/19/15 - 2/23/15 3/19/2015
18-26 2/22/2015 3/7/2015 3/5/15 - 3/9/15 4/2/2015
19-01 3/8/2015 3/21/2015 3/19/15 - 3/23/15 4/16/2015
20-02 3/22/2015 4/4/2015 4/2/15 - 4/6/15 4/30/2015
21-03 4/5/2015 4/18/2015 4/16/15 - 4/20/15 5/14/2015
22-04 4/19/2015 5/2/2015 4/30/15 - 5/4/15 5/28/2015
23-05 5/3/2015 5/16/2015 5/14/15 - 5/18/15 6/11/2015
24-06 5/17/2015 5/30/2015 5/28/15 - 6/1/15 6/25/2015
25-07 5/31/2015 6/13/2015 6/11/15 - 6/15/15 7/9/2015
26-08 6/14/2015 6/27/2015 6/25/15 - 6/29/15 7/23/2015
27-00 6/28/2015 6/30/2015 7/9/15 - 7/9/15 8/6/2015
01-09 7/1/2015 7/12/2015 7/9/15 - 7/13/15 8/6/2015

 

  • City Payroll /Campus School Hourly Employees

The pay periods are bi-week periods that start on Sunday and end on Saturday. All Hourly Personnel are paid on a 3-week lag-basis.

For example: if you start working 1/19/14– 2/01/14, your earliest paycheck will be 2/14/14

HUNTER COLLEGE - CITY SCHEDULE
PAY DATE SCHEDULE FOR COLLEGE ASSISTANTS/PER DIEMS
07/01/14 - 06/30/15
PR #       PERIOD COVERED       DUE IN PAYROLL PAYDATE
27   06/22/14 - 06/30/14   07/01/14 07/18/14
1   07/01/14   07/05/14   07/08/14 07/18/14
2   07/06/14 - 07/19/14   07/21/14 08/01/14
3   07/20/14 - 08/02/14   08/04/14 08/15/14
4   08/03/14 - 08/16/14   08/18/14 08/29/14
5   08/17/14 - 08/30/14   09/01/14 09/12/14
6   08/31/14 - 09/13/14   09/15/14 09/26/14
7   09/14/14 - 09/27/14   09/29/14 10/10/14
8   09/28/14 - 10/11/14   10/13/14 10/24/14
9   10/12/14 - 10/25/14   10/27/14 11/07/14
10   10/26/14 - 11/08/14   11/10/14 11/21/14
11   11/09/14 - 11/22/14   11/24/14 12/05/14
12   11/23/14 - 12/06/14   12/08/14 12/19/14
13   12/07/14 - 12/20/14   12/22/14 01/02/15
14   12/21/14 - 01/03/15   01/05/15 01/16/15
15   01/04/15 - 01/17/15   01/19/15 01/30/15
16   01/18/15 - 01/31/15   02/02/15 02/13/15
17   02/01/15 - 02/14/15   02/16/15 02/27/15
18   02/15/15 - 02/28/15   03/02/15 03/13/15
19   03/01/15 - 03/14/15   03/16/15 03/27/15
20   03/15/15 - 03/28/15   03/30/15 04/10/15
21   03/29/15 - 04/11/15   04/13/15 04/24/15
22   04/12/15 - 04/25/15   04/27/15 05/08/15
23   04/26/15 - 05/09/15   05/11/15 05/22/15
24   05/10/15 - 05/23/15   05/25/15 06/05/15
25   05/24/15 - 06/06/15   06/08/15 06/19/15
26   06/07/15 - 06/20/15   06/22/15 07/02/15
27   06/21/15 - 06/30/15   07/02/15 07/17/15
1   07/01/15 - 07/04/15   07/06/15 07/17/15
2   07/05/15 - 07/18/15   07/20/15 07/31/15

Delay of Payment

A payment will be delayed if:

  • No appointment card is received.
  • No timesheet is received.

Annual/Sick Leave

Student Aides do not accumulate sick or annual leave.

Hourly Personnel– Must work 500 hours before they can use annual and sick leave. Annual leave must be used prior to the ending of the fiscal year 6/30.

    • Annual Leave : For every 15 hours worked, one hour of annual leave is earned (15 hrs worked=1 hr. A/L)
  • At the beginning of the employee’s 5 th year, for every 11 hours worked, one hour of annual leave is earned (11 hrs worked = 1hr. A/L
    • Sick Leave: For every 20 hours worked, one hour of sick leave is earned (20 hrs. worked=1 hr. S/L)
  • Using Annual/Sick Leave
    • After meeting the 500-hour requirement, all annual leave must be used prior to the end of the fiscal year (6/30). The Supervisor and the Hourly Employee should work out a vacation schedule to exhaust all annual leave prior to this deadline. Annual leave does not carry over to the new fiscal year (7/1).
    • After meeting the 500-hour requirement, all unused sick leave will be carried over to the new fiscal year (7/1).
    • - After working 500 hours in 3 consecutive years it is not necessary to meet the 500-hour requirement. Annual and sick leave can be used as soon as it is earned

Rate Increases

Rate increases are requested by the department, and need the Chair/Director’s approval, the respective Vice President’s approval and the approval of Human Resources.

Social Security and Medicare Tax Status

All College Assistants who wish to be exempt from Social Security and Medicare must meet the following criteria:

  • Must be at least a half time student anywhere in CUNY
  • Must bring a Bursar’s Receipt to the Payroll Department in Room 1501E

 



 

Payroll Distribution Schedule                                                                  top

 

-- SERVICES --

DIRECT DEPOSIT                                                                                     top


Hunter College participates in the Direct Deposit Program offered by the Office of the State Comptroller Direct deposit offers you a safer faster and easier way to receive your pay. Your paycheck is electronically deposited into an account(s) of your choice. There is no need to wait for a check to clear, and your salary is therefore available to you in advance of a check mailed to your bank by the College or picked up from Check Distribution on payday.

Employees must meet minimal requirements to receive Direct Deposit. For further information, or to pick up a Direct Deposit form, visit the Payroll Office, located in Room 1501 East, or call the Payroll Office at 772-4395.

The Direct Deposit form may be downloaded here: Direct Deposit Formhttp://hr.hunter.cuny.edu/bus-office/acrobatsymbol.gif

If you are currently on Direct Deposit in one position and are being paid in an additional title, and your banking information is the same, complete a Direct Deposit Amendment form. The Direct Deposit Amendment form may be downloaded here: Direct Deposit Ammendment

For frequently asked questions about direct deposit click on http://www.osc.state.ny.us/payroll/files/ddfaq.htm. This link will direct you to a page on the New York State Office of the Comptroller's web site.

 

 

 

TAX WITHHOLDING                                                                                  top

 

Federal and State deduction forms may be obtained in the Payroll Office. You may also download them here:

 

 

 

 

 

COLLEGE SAVING PROGRAM                                                                  top

 

College Savings Program Direct Plan provides New York families with a tax-advantaged way to save for college, and allows City employees to save for college through easy payroll deductions.

Here are some of the highlights of the College Savings Program:

  • Low initial investment amounts
  • Low fees
  • Federal income tax advantages
  • Additional advantages for New York State taxpayers
  • Unlimited account access
  • Broad eligibility
  • Higher contribution limits
  • Gift tax advantages

For further information about this program you can visit www.nysaves.org or contact the Benefits Office at 772-4512.

 

 

PSC/CUNY FEDERAL CREDIT UNION                                                         top

 

The PSC/CUNY Federal Credit Union offers instructional staff members a wide range of banking services. A not-for-profit organization owned entirely by its members, it provides the following advantages:

  • High Interest on Savings
  • Payroll Deduction
  • CDs and IRA Accounts at favorable rates.
  • Loans
  • Insurance
  • Share Drafts (Checking)
  • Automatic Teller Machine (ATM) Cards
  • Automated Clearing House
  • VISA
  • Home Banking
  • On Line Bill-Payer Services

For more information about becoming a member call 1-212- 354 -2238 or visit the website at www.psccunyfcu.org

 

 

MUNICIPAL CREDIT UNION (MCU)                                                            top

 

MCU is a full-service financial institution that offers City employees and Federal or State employees who works in one of the five boroughs,a range of financial services, such as:

  • Checking and savings accounts
  • Visa cards
  • Mortgages
  • Loans
  • ATM access
  • Money market accounts
  • Individual retirement accounts

For information about becoming a member call 1- 212- 238 -3300 or visit the website at www.nymcu.org

 

 

The Earned Income Tax Credit in New York City                                 top

 

http://taxes.about.com/od/deductionscredits/qt/earnedincome.htm

 

 

 

 

 

 

 

 

 

 

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HUNTER COLLEGE
695 Park Ave
NY, NY 10065
212.772.4000