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How do I copy and paste from a Microsoft Word document?

When copying and pasting text from a Microsoft Word document into the WebCMS, extra care should be taken to remove any Microsoft Word formatting, as this could cause your CMS website to not display properly.

How to do this depends on which text editor you're using.

 

 

Copying and Pasting Text from Microsoft Word into a TinyMCE Text Editor

TinyMCE has a great built-in tool that allows you to easily copy and paste text from Microsoft Word into a page in your subsite.

  1. Start by navigating to the page you'd like to edit and accessing the Edit Page screen. (Need help with this step?)
  2. Click inside the Body Text area where you'd like to insert your text. 
  3. Click on the Paste from Word icon in the formatting toolbar. A box titled Paste From Word should appear.

     Paste From Word

  4. Switch to your Microsoft Word document, highlight the text you want to copy, and choose Edit > Copy from the menu bar.

    Copy From Word (2)

  5. Switch back to your web browser, where you should still see the Paste From Word box.
  6. Click in this box, then choose Edit > Paste from the menu bar.

    Copy From Word (3)

  7. Click on Insert to finish pasting the text into your page.

    Copy From Word (4)
     
  8. You may now continue to edit your page. When you're done, remember to click Save.

    Click Save

 

 

Copying and Pasting Text from Microsoft Word into a Kupu Text Editor

Unlike TinyMCE, Kupu does not have a built-in tool to accommodate text copied and pasted from a Microsoft Word document. Therefore, an extra program is required when using the Kupu editor. If you regularly need to copy and paste from Microsoft Word documents when working in the WebCMS, we strongly suggest you switch to the TinyMCE editor.

Step-by-step instructions for copying and pasting using the Kupu editor are below:

  1. Start by navigating to the page you'd like to edit and accessing the Edit Page screen. (Need help with this step?)
  2. Switch to your Microsoft Word document, highlight the text you want to copy, and choose Edit > Copy from the menu bar.

    Copy From Word (2)

  3. Open a separate plain text editor program (e.g. Notepad on Windows or TextEdit on Mac).

    Copy From Word (5)

  4. Paste your text from the Microsoft Word document into your plain text editor.

    Copy From Word (6)

  5. While you're still in the plain text editor, highlight all of the text you just pasted. Copy this text by choosing Edit > Copy from the menu bar.

    Copy From Word (7)

  6. Return to the Edit Page screen in your web browser. Click inside the Body Text area where you'd like to insert your text.
  7. Paste your text by choosing Edit > Paste from the menu bar.

    Copy From Word (8)
     
  8. You may now continue to edit your page. When you're done, remember to click Save.

    Click Save

 

 

I don't know which text editor I'm using.

Short Answer:
If your formatting toolbar is blue, you're using TinyMCE.
If your formatting toolbar is green, you're using Kupu.

Long Answer:
There are many differences between the Kupu and TinyMCE text editors. We strongly recommend using TinyMCE, especially for copying and pasting text from Microsoft Word. If you would like to change your text editor from one to the other, click here to learn how.

 

 

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